Pricing That Fits a Food Program Budget
No percentage-of-your-claim math. No “contact sales for a quote.” Here’s exactly what CenterPilot costs — and every plan includes free, unlimited customer support.
Plans and pricing
Independent Centers
$40/month
+ $40 setup + $40/year maintenance
- Self-sponsored child care, Head Start, adult day care, ARAS, OSH, and shelters filing directly with the state
- All application features included
- Free unlimited support
Sponsors of Multiple Sites
$30/site/month
+ $375 setup + $300–$500/year maintenance by size
- Sponsoring organizations managing 2 to 200+ sites
- Sponsor dashboard, Task Manager, site messaging
- We import your participants — from any system
Summer Food Service
$200 flat/season
June–August, setup included (+$40 per extra site)
- SFSP single sites, whole season covered
- Point-of-service counts even without participant names
- Free unlimited support
Attendance App add-on: $20/site/month on any plan — enroll only the sites that want it. See the voice-activated app
How That Compares
Same job. Same year. Very different invoices.
Independent Center first-year cost
You keep up to $988 in year one
CenterPilot: $40 setup + $480 for 12 months + $40 maintenance.
Sponsor With 50 Sites first-year cost
You keep about $21,000 in year one
Competitor A at their published per-center rate across 50 sites. Other competitors publish sponsor pricing only by quote.
We’re not the cheapest because we cut corners. We’re the cheapest because we’re a lean Texas company that spends money on support, not sales teams.
Competitor figures current as of July 2026.
Comparing us with something else? How to choose CACFP software is the guide we wrote for exactly that, and it names no vendors. If you are already switching, the transition guide covers the paperwork, including the Specific Prior Written Approval and why you will not pay two vendors for one site.
Pricing questions, answered
How much does CenterPilot cost?
Independent centers pay $40 per month. Sponsors pay $30 per site per month. The Summer Food Service Program is a $200 flat fee for June, July, and August, setup included. The voice-activated attendance app is a $20 per site per month add-on.
What does every plan include?
Meal counts, menu planning, meal production records, monthly claims, audit-ready documentation - and free unlimited human support on every plan.
Is support really free?
Yes. Unlimited human support is included with every plan at no extra charge. Call (214) 427-4467 and a real person answers.
How does this compare to other CACFP software pricing?
Published prices for comparable CACFP software run roughly $66 to $129 per month for a single center. CenterPilot is $40 per month with support included.
Easy to get approved in your CACFP budget.
See CenterPilot with your own menus and sites. A demo takes 30 minutes, and you’ll talk to a real person — not a sales robot.