One Login. Every Site. A Claim You Can Trust.
If you sponsor multiple sites on the CACFP, you know the real job isn’t food — it’s follow-up. Chasing meal counts. Re-checking enrollment forms. Explaining kitchen math for the hundredth time. CenterPilot was built by sponsors, for sponsors, to make all of that follow-up… mostly disappear.
See Your Whole Sponsorship at Once
From a single dashboard you can see who has entered meal counts today, which sites have errors to fix, and where your claim stands right now. Your sites get a system simple enough that they actually use it. You get records so organized that reviews stop being scary.
What’s Included
Participant importing
We bring your data over for you — no matter which software you use today.
Meal production records
Built on the USDA Food Buying Guide.
Perpetual data storage
Claim data, receipts, expenses, and PDF document uploads — all time/date-stamped.
Payments & bookkeeping
Claim payment, ACH, and QuickBooks record keeping.
Task Manager & training
Tools to keep every site tight on compliance.
Direct site messaging
Message any site inside CenterPilot — no more phone tag.
Free, unlimited customer support
From people who know the CACFP.
Instead of teaching kitchen math, we spend our time helping sites build healthy menus. We really do fly through our claim.
Sponsor Pricing
per active site
one-time
500 by site count
| Item | Price |
|---|---|
| Monthly charge | $30 per active site |
| One-time setup fee | $375 |
| Annual maintenance (1–50 sites) | $300 |
| Annual maintenance (51–200 sites) | $400 |
| Annual maintenance (201+ sites) | $500 |
| Unlimited customer support | Free |
| Attendance App (optional add-on) | $20 per site/month |
You don’t have to enroll every site in the Attendance App — pick the sites where it helps and skip the rest.
Moving sites over from another system? The transition guide walks through it site by site, including what TDA expects in the SPWA. Still weighing options? How to choose CACFP software sets out what to compare.
Sponsor questions, answered
How much does CenterPilot cost for sponsors?
$30 per site per month, with free unlimited human support included. There is no separate platform fee - you pay per site you sponsor.
Can I manage all of my sites from one login?
Yes. Every site's meal counts, menus, production records, and claims live in one sponsor login, so monitoring and claiming happen in one place.
What happens when we switch from another system?
Our team helps you get every site set up and your staff trained, and unlimited human support is included from day one. Schedule a demo and we will walk through your program before you commit.
Does CenterPilot work for my state?
CenterPilot follows the federal USDA CACFP meal patterns and documentation requirements that apply nationwide. Book a demo and we will walk through how your state's claim process fits.
Fly Through Your Paperwork.
Schedule a demo and we’ll show you how it gets easier — with your own menus, your own sites, your own claim.