Feeding People in Crisis Shouldn’t Come With a Paperwork Crisis
Shelter populations change daily, and your meal documentation has to keep up. CenterPilot makes same-day recording simple for staff and keeps your CACFP records clean even when your census isn’t predictable.
Why it matters for your program
Same-day recording, any device
Staff record meals as they’re served, from whatever device is at hand. No end-of-week reconstruction from memory and sticky notes.
Built for a changing census
People arrive and leave without notice. CenterPilot’s records flex with your population instead of forcing it into a rigid roster.
Clean records, whatever the week brought
Time-stamped counts and permanently stored documents mean your claim and your reviews hold up even in the most unpredictable months.
What’s Included
- All application features — nothing is paywalled except optional add-ons
- Participant importing, menus, meal counts, and production records
- Meal production records built on the USDA Food Buying Guide
- Perpetual storage of claims, receipts, expenses, and documents
- Claim payment, ACH, and QuickBooks record keeping
- Free, unlimited support — call, and a real person answers
Simple Pricing
| Monthly fee (independent center) | $40 |
| One-time setup fee | $40 |
| Annual maintenance | $40 |
| Unlimited customer support | Free |
| Attendance App (optional add-on) | $20/month |
Part of a sponsoring organization? See CenterPilot for Sponsors — $30 per site per month.
Also worth a look
Running more than one program? Plenty of sponsors do, and the same login covers all of them. We also cover child care centers, Head Start programs, adult day care, at-risk afterschool and outside school hours.
Still deciding? How to choose CACFP software sets out what to compare and the questions worth asking any vendor before you switch. If you have already decided, switching from another system covers the practical side, including what Texas wants in a Specific Prior Written Approval and why you never pay two vendors for the same site.
And the enrollment and meal benefit forms are free to download in English and Spanish, customer or not.
Emergency shelter questions, answered
Does CenterPilot work when our census changes every day?
Yes. People arrive and leave without notice, and the records flex with your population instead of forcing it into a fixed roster.
How do staff record meals during a busy week?
They record meals as they are served, from whatever device is at hand, so nothing has to be reconstructed later from memory and sticky notes.
Will the records hold up in a review?
Time-stamped counts and permanently stored documents mean your claim and your reviews hold up even in the least predictable months.
How quickly can a shelter get started?
Usually within days. We import your participant information and provide transition guides, with unlimited human support from the first day.
Ready to fly through your paperwork?
See CenterPilot with your own menus, your own sites, your own claim. A demo takes 30 minutes, and you’ll talk to a real person — not a sales robot.