Afterschool Meals, Counted Right — Every Single Day
At-risk afterschool programs live and die by accurate daily counts with rotating staff and kids who come and go. CenterPilot makes the count the easiest part of the afternoon.
Why it matters for your program
Same-day counts, no chasing
Staff record meals as they’re served — from any device, or hands-free by voice. The count is time-stamped at the point of service, not reconstructed at the end of the week.
No enrollment paperwork burden
ARAS sites don’t carry the enrollment load other programs do, and CenterPilot doesn’t make you pretend otherwise. Record what your program actually requires — nothing more.
One system, year-round
Run school-year ARAS and summer feeding from the same account. When June comes, your sites, staff, and records connect straight to the Summer Food Service Program.
What’s Included
- All application features — nothing is paywalled except optional add-ons
- Participant importing, menus, meal counts, and production records
- Meal production records built on the USDA Food Buying Guide
- Perpetual storage of claims, receipts, expenses, and documents
- Claim payment, ACH, and QuickBooks record keeping
- Free, unlimited support — call, and a real person answers
Simple Pricing
| Monthly fee (independent center) | $40 |
| One-time setup fee | $40 |
| Annual maintenance | $40 |
| Unlimited customer support | Free |
| Attendance App (optional add-on) | $20/month |
Part of a sponsoring organization? See CenterPilot for Sponsors — $30 per site per month.
Also worth a look
Running more than one program? Plenty of sponsors do, and the same login covers all of them. We also cover child care centers, Head Start programs, adult day care, outside school hours and emergency shelters.
Still deciding? How to choose CACFP software sets out what to compare and the questions worth asking any vendor before you switch. If you have already decided, switching from another system covers the practical side, including what Texas wants in a Specific Prior Written Approval and why you never pay two vendors for the same site.
And the enrollment and meal benefit forms are free to download in English and Spanish, customer or not.
At-risk afterschool questions, answered
How are daily meal counts recorded?
Staff record meals as they are served, from any device or hands-free by voice. The count is time-stamped at the point of service rather than rebuilt at the end of the week.
Do we have to carry enrollment paperwork we do not need?
No. At-risk afterschool sites do not carry the enrollment load other programs do, and CenterPilot records what your program actually requires.
Can we run summer feeding from the same account?
Yes. School-year at-risk and the Summer Food Service Program run from one account, so when June comes your sites, staff and records carry straight across.
Which plan covers both school year and summer?
If you run at-risk sites during the school year and summer sites as well, enrolling as a Sponsor of Multiple Sites covers both. The pricing page has the current rates.
Ready to fly through your paperwork?
See CenterPilot with your own menus, your own sites, your own claim. A demo takes 30 minutes, and you’ll talk to a real person — not a sales robot.