CACFP Compliance for Child Care Centers, Minus the Late Nights
Between ratios, licensing, and parents at the door, your food program shouldn’t be the thing that keeps you at your desk after close. CenterPilot handles menus, meal counts, and claims for child care centers — with infant menus, classroom management, and enrollment tracking built in.
Why it matters for your program
Counts happen in the classroom
Teachers record meal counts right in the room — on a tablet, a phone, or by voice with the Attendance App. No clipboards making the rounds at naptime.
Infant menus included
Infant meal patterns are different, and CenterPilot knows it. Plan infant menus alongside your regular menus and keep every age group compliant.
Enrollment that stays organized
Enrollment forms, classroom rosters, and the Classroom Resource Guide keep your paperwork tied to the kids it belongs to — ready for licensing and reviews alike.
What’s Included
- All application features — nothing is paywalled except optional add-ons
- Participant importing, menus, meal counts, and production records
- Meal production records built on the USDA Food Buying Guide
- Perpetual storage of claims, receipts, expenses, and documents
- Claim payment, ACH, and QuickBooks record keeping
- Free, unlimited support — call, and a real person answers
Simple Pricing
| Monthly fee (independent center) | $40 |
| One-time setup fee | $40 |
| Annual maintenance | $40 |
| Unlimited customer support | Free |
| Attendance App (optional add-on) | $20/month |
Part of a sponsoring organization? See CenterPilot for Sponsors — $30 per site per month.
Also worth a look
Running more than one program? Plenty of sponsors do, and the same login covers all of them. We also cover Head Start programs, adult day care, at-risk afterschool, outside school hours and emergency shelters.
Still deciding? How to choose CACFP software sets out what to compare and the questions worth asking any vendor before you switch. If you have already decided, switching from another system covers the practical side, including what Texas wants in a Specific Prior Written Approval and why you never pay two vendors for the same site.
And the enrollment and meal benefit forms are free to download in English and Spanish, customer or not.
Child care center questions, answered
Does CenterPilot handle infant menus?
Yes. Infant meal patterns are different from the rest, so you plan infant menus alongside your regular menus and every age group stays compliant.
How do teachers record meal counts?
In the classroom, on a tablet or a phone, or hands-free by voice with the Attendance App. The count is time-stamped at the point of service instead of being written up later.
Does it keep enrollment paperwork ready for licensing?
Enrollment forms, classroom rosters and the Classroom Resource Guide stay tied to the children they belong to, so the same paperwork serves licensing visits and CACFP reviews.
What does CenterPilot cost for a child care center?
Independent centers pay a flat monthly fee and sponsors pay per site, both with free unlimited human support. See the pricing page for current rates.
Ready to fly through your paperwork?
See CenterPilot with your own menus, your own sites, your own claim. A demo takes 30 minutes, and you’ll talk to a real person — not a sales robot.