Guides & References

CenterPilot Roles & Permission Levels

Every CenterPilot login is assigned a role, and each role unlocks a specific set of functions and reports. Use this summary to decide which role fits each person in your sponsorship or center. Sponsor-level roles are set up by CenterPilot; center-level roles are managed by the sponsor or center admin.

Role Level	Role	Position in Sponsorship or Center	Role Description	Manage Sponsor Functions	Manage Facility Info	Manage Participants	Manage Meals	Manage Attendance	Manage Claims	Manage Receipts	Manage Training	Manage Monitor Visits
Sponsor	Sponsor Admin	Multi-Site Sponsor — set up by CP	Access to ALL SPONSOR functions	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Sponsor	Self-Sponsor Admin	Single Site Sponsor — set up by CP	Access to ALL SPONSOR functions	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Sponsor	Enrollment Processor	Sponsor Main Office	Enters participants and/or validates participant eligibilities for facilities	No	No	Yes	No	No	No	No	No	No
Sponsor	Receipts Processor	Sponsor Main Office	Enters receipts and/or verifies and processes receipts from facilities	No	No	No	No	No	No	Yes	No	No
Sponsor	Monitor	Sponsor Monitor	Monitors sites and manages monitor info in CP	No	No	Yes	Yes	Yes	No	Yes	Yes	Yes
Sponsor	Limited Monitor	3rd-party monitor not associated with the sponsor	Monitors sites and manages monitor info in CP	No	No	No	Yes	No	No	No	No	Yes
Sponsor	Trainer	Sponsor Trainer	Trains facility staff and manages training info in CP	No	No	No	No	No	No	No	Yes	No
Center	Center Admin	Center Director	Access to ALL FACILITY functions	No	Yes	Yes	Yes	Yes	No	Yes	No	No
Center	Asst Director	Center Asst Director	Access to MOST FACILITY functions	No	Yes	Yes	Yes	Yes	No	Yes	No	No
Center	Center Limited	Center Director	Access to ALL FACILITY functions EXCEPT receipt entry	No	Yes	Yes	Yes	Yes	No	No	No	No
Center	Teacher	Attendance taker in classroom	Access to attendance functions and reports	No	No	No	No	Yes	No	No	No	No
Center	Vendor	Outside food vendor	Access to meals functions and reports	No	No	No	Yes	No	No	No	No	No
Center	Cook	Cook inside center	Access to meals and attendance functions and reports	No	No	No	Yes	Yes	No	No	No	No
Center	Master Level	Center Director + migrate and replicate	Access to ALL FACILITY functions + migrate and replicate functions	No	Yes	Yes	Yes	Yes	No	Yes	No	No
Center	Central Kitchen	Cook + migrate and replicate functions	Access to meals and attendance functions and reports + migrate and replicate functions	No	No	No	Yes	Yes	No	No	No	No

Last updated May 6, 2025. Scroll the table sideways on smaller screens.

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